Check list to export

The ultimate check list for the export

Since Siam Shipping entered in service about 10 years ago now, we treated our just part of importers and exporters. It includes experimented senders and budding businessmen who make their entrance to the world of the maritime freight for the first time. The sea transport represents approximately 90 % of the world trade and, unsurprisingly, it is the first choice of importers and exporters for the transportation of goods. But at the same time, the complexities do not miss The first exporters often find themselves in the incapacity to understand the concepts of the international transport.

In this article, we shall supply you a check list of the exports detailing, the most fundamental aspects of the international trade to be taken into account when you face your first export.

Here are some of the most frequently asked questions and the errors most frequently committed by the new exporters. With this check list of the exports, you can reduce the risks of unforeseen delays and additional costs.

  1. Number EORI

EORI means recording and identification of the economic operators. He allows the various customs authorities to follow the imports and the exports within the European Union. It iis generally attributed to individual legal identities for an easy identification by customs. As long as you matter or export towards / of the EU, you will need the EORI. To postulate, send a demand  directly for the customs authorities of the country to which you are established.

Keep in mind: you do not need to be a registered company to obtain the number EORI. The individual storekeepers and the private individuals can obtain the number in the same way.

Note that the EORI differs from the VAT. Indeed, the VAT (Value Added Taxes) number is for taxes, whereas the EORI assists the customs services by indicating you as operator. If you are a registered company in the VAT, you should already have a number EORI. Otherwise, you can ask always again with your customs office.

For more information on EORI, you can visit the Tax system page and the customs union of the EU.

  1. Incoterm

What an incoterm? Incoterms are a set of international predefined standards announced by the international Chamber of Commerce. They regulate the contractual agreement used in international trade. In simple terms, the incoterm determines which is responsible for the cargo and its costs in every stage of the process of international transport. According to the chosen incoterm, a part or an other one assumes certain responsibilities during the process of sea transport.

Keep in mind: Make sure to know the various available incoterms. Know how how to choose an incoterm corresponding to your sending, to your budget and to your responsibilities whom you are capable of assuming  and whom you are ready to assume.

Make sure to include him(it) in your check list of export. In case of doubt, contact your forwarder to obtain advice.

Further information about incoterms, please check our dedicated article:     INCOTERMS

  1. Load / unloading

The load / unloading of the sendings differs as you made an shipping with load lower than the container ( LCL) or the complete load of the container ( FCL). Every demand  a method different from removal of the cargo. In the case of a LCL, you have to verify if any specific measures as lifting machine are needed to get back your load. For the FCL, do not forget to consider the limited time granted for the load and the unloading of your cargo. It varies from expedition to the expedition

To Siam Shipping, the generally agreed deadline is from two to three o’clock for our suppliers. It can seem more than being enough, but it is not rare that the new exporters exceed of one hour the allowed time, what pulls expenses of detention. It is often due to the fact of not having considered the requirements of load / unloading of their cargo and / or of not having packed correctly the goods.

We recommend you to palletize your goods and to have a forklift truck ready to accelerate the load of containers. With these ready preparations, the load should set no more than 1 hour and the 1,5 hours for a 20 foot container and 40 feet respectively.

Keep in mind: to exceed the allotted time could pull exorbitant prices.

  1. Documentation

The documentation establishes one of the most crucial aspects of the process of international shipping. The exporters need certain specific documents. Others depend on the type of the goods and / or on the country towards which you export. Some of the most common documents include:

  • Charge VAT: THE EU has specific rules regarding VAT which vary according to countries. Having said that, keep in mind that if you export towards countries except EU, the VAT shouldn’t be charged.
  • Packing list: It lists details of all items including in the shipment. It includes the weight and the measure. This must be declared to customs and should be as well precise as possible. In case of inspection, inaccuracies in the packing list can pull delays and / or retreats. Make sure to know how to fill correctly a packing list.
  • Letter of authorization of customs clearance: customs require generally a letter of authorization of the addressee for all the expeditions.

As mentioned previously, you can need a more specific documentation according to your goods and according to your destination. For example, the phytosanitary products require the phytosanitary certificate and a certificate of origin concerns the exports towards certain countries which have preferential trade agreements.

If you need these certifications, make sure to mention him to your forwarder when you make the reservation of your sending. At Siam Shipping, we offer you the possibility of helping you obtain these certificates.

Keep in mind: verify the required documents. The absence of certain documents could pull delays of customs and additional costs.

  1. Bill of lading

The bill of lading (B/L) of your goods amounts to a plane ticket for a passenger of the plane traveler. Having said that, to have precise information on the bill of lading is essential. Add this to your check list of export now!

Shipping lines emit a draft of B/L with the supplied data. The role of the exporter includes the confirmation that the enumerated details are correct. The first exporters often forget the importance to verify and to reverify every detail of B/L. Keep in mind: to modify the details of one B/L after his emission could pull a cost.

  1. Time required for your international transport

We understand the enthusiasm which arouses your first international trade. But before completing your export, we suggest you to know more about it on the various price lists, schedules and special needs concerning your sending. Ideally, it should be made one month before the targeted dispatch date.

It is advised to contract a service of expedition of freight at least one week in advance (or two, if possible). It will allow you to have more flexibility as regards the adjustments of time and the delays which result from it.

Keep in mind: to contact your forwarder means that you can choose from a wider range of options of navigation and price.

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